Every team member on a project in ftrack has a role, and each role has a different level of permissions. Some team members may have more than one role depending on their responsibilities, but every member has at least one.
When adding a user as a team member on a project, you will specify what role you want the team member to have on that specific project. This means that a user can have different levels of permissions and access on different projects, ie. be a Team Lead with elevated responsibility on one project while be a regular team member on a second project.
The roles of the team member controls what the user can do and has access to. It's common to have at least two levels (on a larger project, you'll have three or four) on an ftrack project; a lower level for users with basic access to the most common tools and the information they need, and a higher level for users with access to project-wide resources, wider permissions to edit information and different ways to follow up and analyze results.
Note: the role types and their respective permission sets are customizable. Reach out to an administrator for more information.
Control who has access to a project
As a project manager, you can control a project's visibility to make sure only the right people can see its details and access its content. A project set to 'private' can be seen as an isolated space which only will be visible to people that have been explicitly invited to the project team.
Organize team members into groups
Sometimes you need to communicate with more than one person. Alternatively, you need to assign more than only one team member. It can be about an internal message you need to get out to all Team Leads with short notice, or a folder you need to assign to an entire team and don't want to assign everyone individually. When you need to get it done at once, it's useful to have your team members organized into groups.
As an extra bonus, this also provides an overview of exactly who is working on a project which can be a huge help when having lots of projects on-going.
Tip: A group of users can be split into sub-groups if needed.